Stagehand Terms and Conditions 2025 – 2026
(Effective Starting 11/1/25 – 10/31/26)
ORDERING LABOR:
To guarantee labor for events, orders are to placed a minimum of ten (10) business days (Mon – Fri
excluding holidays) between 9AM-5PM prior to the requested start date. Reference “Order Placement,
Deposits and Invoicing”.
1. The stagehand labor necessary to install, operate and dismantle theatrical lighting, audio, and video
equipment is procured through Huntington Place directly. Hereinafter referred to as “Stagehand Labor.”
Reference “Scope & Jurisdiction”.
2. Minimum labor call is four (4) hours/day/hand. The minimum call-back after a meal break is two (2)
hours. Reference 8 a. – c. and “Meal & Break Periods”.
3. Rates are subject to labor contract effective at time of event. Current rates: Dec 16, 2024 - Oct 31, 2025.
4. Calls that exceed fifteen (15) hands on any given day will have an administrative / non-working steward
assigned for the event. For all events that have a total hand count of over fifteen (15), an administrative
steward's hours will be prorated across all AV contractors.
5. In the event the exhibitor fails to pick the crew up in a timely manner, labor charges will begin at the start
time ordered and be charged a minimum of four (4) hours at prevailing rate.
6. Reductions in labor (changes to an existing order) must be received in writing twenty-four (24) hours
minimum before the start time of the call. Reductions must be received between 9AM-3PM Mon – Fri,
excluding holidays as referenced below. (for a Sat, Sun or following Mon call, reductions must be
received between 9AM-3PM of the Thursday before). Labor cancelled or reduced without twenty-four
(24) hours written notice will be charged a four (4) hour cancellation fee per hand.
7. Labor hours are computed in whole hourly periods. (I.e.: Work 4 ½ hours = 5 hours pay)
8. Install, run of show and dismantle an event:
a. The minimum call for installing an event is four (4) hours at prevailing rates.
b. The minimum call for dismantling an event is four (4) hours at prevailing rates.
c. The “run of show” crew will also receive a four (4) hour minimum dismantle package beginning after
the official “end of show” and starting at the appropriate time. I.e.: Show begins at 8AM and strikes
at 11AM. Show time 8AM-11AM = 4 hours (min show run = 4 Hours); 11:00AM – 3PM = 4 hours (min
strike = 4 Hours)
9. A Ballroom rigging crew consists of two (2) up riggers and one (1) down rigger. An Exhibit Hall rigging
crew consists of one (1) up rigger and one (1) down rigger.
10. High Steel riggers are required when beam climbing and / or attachment to high steel points in Exhibit
Halls. High steel rigger designation must be indicated on the labor ordering sheet.
AV EQUIPMENT, TEAMSTERS & CARPENTERS:
1. Huntington Place does not provide equipment. (I.e.: Audio Visual, rigging / trusses, motors, boom lift,
scissor lift, forklift, etc.). It is the AV contractor/ exhibitor/show management's responsibility to rent
required equipment. Equipment can be rented through your General Contractor.
2. All lifts and equipment required for Stagehand use would be obtained from others. No diesel or gas lifts are
allowed in the facility, electric lifts only. Vendors that can assist with equipment, teamster and carpentry
labor estimates:
• Convention & Show Services (CSS): 313-259-7632 - Bobby Whiting, bobbyw@convshow.com
• Gilbert Exhibition Services (GEMS): 313-400-1454 – Bob Baumgart, bob@gemsevents.com
3. Preferred AV Vendor-Premier Creative Group (PCG): 248-885-5144 - Joe Hunley,av@premierav.net
GENERAL RULES:
1. There are no patch fees to use in-house sound systems. All inputs to house sound are “mic level.” Line
to mic transformers are not provided by Huntington Place.
2. Ballroom Rigging Point usage: All clients are to abide by the loading limits of each point and use
Huntington Place Stagehands for install and dismantle.
3. All rigging plans submitted for installation within the facility are subject to review by a certified
structural engineer at the discretion of venue management. If a review is deemed necessary, the
associated cost will be the responsibility of the permittee and/or AV client.
4. All rigging points / chains in Ballroom are to be wrapped at top 3 feet or use Gakflex to prevent damage
to ceiling treatment and lighting fixtures.
5. All rigging equipment, including, but not limited to motors, hardware, truss or other structures, must meet
OSHA/ANSI specifications for overhead use. Nuts and bolts must be rated. Wire rope clips, eyebolts,
and other hardware must be forged, and/or rated for overhead use. Sealed structural engineering
documents are required for custom built truss and other structures.
6. All rigging systems used in Huntington Place must be inspected regularly and certified for use prior to
delivery. OSHA requires annual inspections as does the ANSI/ASME hoist standard (B30.16).
7. All AV equipment delivered to Huntington Place’s loading docks must be unloaded and reloaded by
Teamsters union personnel. Teamsters will deliver the equipment to each exhibit booth on the show floor
and to a storage / distribution area on each floor for the meeting rooms / ballroom.
8. Electrical connections are provided (at prevailing rates) by Huntington Place’s Electrical Service provider in
the exhibit halls, ballrooms, and meeting rooms. A limited amount of convenience wall outlets are available
in meeting rooms. Huntington Place Electrical Services.
9. Stagehand labor is required for all audio-visual install and dismantle under the supervision of the AV
contractor/ exhibitor/ show management for exhibit halls, ballrooms and meeting rooms. The AV
contractor/ exhibitor / show management shall maintain a minimum crew: A2, L2 and projectionist (as
applies) to accomplish changeovers and equipment trouble shooting during run of show and to handle any
last-minute requests or other needs that should arise.
10. AV contractor/ exhibitor/ show management may use their own full-time employees in key positions
(sound board & lighting board) during run of show without shadows. A2, L2 and projectionist (as applies)
shall be stagehand labor.
11. All camera operators must be procured from Huntington Place’s stagehand personnel. Hand-held cameras
with more than 15’ of cable/travel and Jib cameras, when jib is scheduled to be trucked during
performance(s), must have a cable grip hand assigned. Assignment includes rehearsals and run of show.
12. Stagehands and Carpenters are required for back drops/drapes. In Grand River Ballroom and all Exhibit
Halls, stagehands will set/remove drape behind the stage and 10 feet on either side of the stage along with
screen kits. The carpenters will set/remove all other drapes. If there is no physical stage in the stage area
the stagehands will set/remove up to 60 feet of production drape and carpenters will set/remove all other
drape beyond 60 feet. The carpenters will always set/remove dead hung drape with bailing wire. In
meeting rooms, the Carpenters will always set/remove all the drape. All drape layout plans for meeting
rooms, exhibit halls, ballrooms, etc. are to be emailed to Labor Services prior to final labor order to
prevent jurisdictional issues.
13. Carpenters set and remove all drape in meeting rooms/breakouts.
14. Specialty flooring such as Marley and springboards are considered Stagehands work when only on a
stage set up or stage area.
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Carpenters will set all carpet on spaces and stage.
15. Huntington Place has limited quantities of 4’x8’ staging sections with adjustable heights (32”, 36”, 40” &
48”) and 8’x12’ staging sections with adjustable heights (48” to 72”) and are set by Huntington Place staff.
If the AV contractor/ exhibitor/ show management brings in their own staging, stagehands are required for
install and dismantle.
16. AV contractors/ exhibitor/ show management companies are to provide their own projector stands and
are responsible for providing power to the lecterns provided by Huntington Place.
17. House lights: Induction lighting is available in all the halls and is controlled in rows. The Grand Riverview
ballroom has LED and decorative sconce lighting controllable by a house light panel. Ballroom lighting may
be controlled from a DMX control board provided by AV contractor. Any adjustments to the lighting other
than described above must be made by Huntington Place’s Electrical Services provider.
18. All floors (carpeted and/or tiled) in meeting rooms, ballrooms, and pre-function spaces must be protected
during set-up and teardown. Lift and transport equipment must have non marking tires and fluid
containment diapers.
19. DJ set ups are to conform to the following Guidelines: DJ Equipment Guidelines
SCOPE & JURISDICTION:
Stagehands jurisdiction extends to, covers and includes all such work performed in normal "set up" and
"running" and "dismantle" of meetings, shows, events and attractions, including installation and maintenance,
repair, upkeep, setting, striking, dismantling, operation, movement and/or handling of the following (including
but not limited to all audio, video, stage carpentry, rigging, electrical, properties and other related work
recognized as traditionally falling within the jurisdiction of the Stagehands):
1. All chairs, stands, platforms, risers, acoustical shells and draperies which are part of the production. All
drape layout plans for meeting rooms, exhibit halls, ballrooms, etc. are to be emailed to Labor
Services prior to final labor order to prevent jurisdictional issues.
2. All electric fixtures, motors, generators, and dimmer fuses, lamps, spotlights, control boards, patching
panels, sound systems and projection systems used in connection with production. Also, all special effects
for lighting, sound and visual, whether by electronic, optical, or mechanical means. This will also include all
electronic equipment, film, video and audio recording devices, and cameras. Filming or taping for news
broadcasts is specifically excluded.
3. All staging of theatrical accessories such as scenery, properties, soft goods, travelers, platforms, risers,
turntables, traps, stage elevators, stage rigging, movie screens and stage floor.
4. In addition, the jurisdiction of the Stagehands also includes any work covered by these Terms and
Conditions on or in connection with any equipment, apparatus, devices, or processes, whether manual,
optical, electrical, electronic, or otherwise thereafter used which may substitute for, augment, be an
improvement upon or operate or control any of the foregoing.
5. None other than stagehands shall perform any of the work coming within the jurisdiction of the Stagehands
as described above.
6. When stagehands are sent home before the completion of a minimum call, the unworked hours are paid at
the prevailing rate.
7. Additional jurisdictional information:
JURISDICTIONAL BOUNDARIES – The following list represents a general description of union boundaries
within the facility. For further clarifications, contact Huntington Place’s in-house labor services .
IATSE STAGEHANDS Local 38 shall handle stage and lighting setup for, but not limited to, press events, shows
and theatrical style events. This shall include theatrical rigging, cued lighting, theatrical lighting, video lighting,
projection, LED walls, audio, electronic show equipment (i.e. audio, cameras, switches, etc.), props and
scenery.
RIGGING - IATSE Stagehands: Provide labor for the installation and dismantle of motors and rigging when the
primary purpose of the motors and rigging is for the support of audio-visual equipment as well as drape directly
behind the event performance stage(s) / areas.
IBEW ELECTRICIANS Local 58 shall handle electrical work, which includes supplying power to a booth, making
connections when “hard” wiring and / or electrical harnesses are required and installing “static lighting” that is
not built-in, integral part of the exhibit booth.
RIGGING - IBEW Electricians: Provide labor for the installation and dismantle of motors and rigging when the
primary purpose is for masking drape and / or lighting fixtures for highlighting displays. I.e.: Drape to mask
exhibit walls and back of house spaces.; general purpose lighting not associated with a performance.
MRCC CARPENTERS Local 687 shall handle carpentry and the unpacking, erection and dismantling of exhibit
booths consisting of the layout of fabrication, assembling and erection of all displays made of wood, metal,
plastics, composite board or any other substitute material; the covering of same with any type of material; the
installation of pipe and drapery; the hanging of informational signage; the framing, erecting and prefabrication
of all roofs, partition, floors and ceiling applications.
RIGGING - MRCC Carpenters: Provide labor for the installation and dismantle of drape on truss (including
horizontal pipe and bailing wire) direct to building steel for masking purposes.
IRONWORKERS Local 25 shall perform machinery installations; and erection and dismantling of steel for multilevel displays.
TEAMSTERS Local 299 shall p
WORK HOURS:
1. Monday – Friday: A workday consists of 8 hours of straight time (ST) between the hours of 6AM to 10PM.
Overtime (OT) 1.5x the regular rate is charged for all time worked in excess of 8 hours in any single day.
2. Saturday: (OT) 1.5x the regular rate for all time worked.
3. Sunday & recognized Holidays: Premium Time (PT) 1.9x the regular rate for all time worked.
4. Work crew personnel cannot be changed, or stagehands substituted to avoid overtime pay.
WAGE SCALES:
1. Labor for High Steel Rigging is higher than other rates. Order this skill set as required for high steel
bridling / work.
2. One flat rate applies to the following categories:
• Steward Foreman, riggers, camera, switcher, teleprompter, board and computer operators (i.e.:
PPT, Playback Pro, Q-Lab);
• Department Head: Scenic, Lighting, Property, Video, Audio and Meeting Room Technicians.
• Hands called to operate and or execute key functions and/or equipment in performance. This
includes projectionists, A2, L2, spotlight operators, pyro-technicians and wardrobe/costume and hair
/ make up technicians. Individuals working as keys shall be available to work all calls on a given
OVERTIME, PREMIUM & HOLIDAY PAY:
1. Hours worked between 6AM - 10PM Mon - Fri are paid at straight time rate; hours worked between 10PM -
6AM Mon - Fri and all hours on Saturday is paid at OT; hours worked on Sunday and recognized Holidays
is paid at the Premium Rate.
2. A call starting before 6AM will remain at the overtime rate until an eight (8) hour break is received.
3. For purposes of clarification, the term “NAIAS Press Event Period” is defined as:
a) The 2 nights before and the night of NAIAS Press Day One and Press Day Two.
b) During “NAIAS Press Event Period” Days: Once a hand has reached a higher rate of pay,
they remain at the higher rate for all hours worked until they receive an eight (8) hour rest
period. However, the higher turnaround rate in items 5 a. and 5 b. do not apply.
4. All other Instances / Events:
a) Once a hand has reached a higher rate of pay, they remain at the higher rate for all hours
worked until they receive an eight (8) hour rest period.
5. If after working eight (8) or more hours, a stagehand resumes work with less than eight (8) hours
between work periods, that hand is paid:
a) Friday Midnight to Saturday Midnight: one hour of additional time (1.5x) for each “invaded” hour
of the 8-hour rest period.
b) Saturday Midnight to Sunday Midnight: one hour of additional time (1.9x) for each “invaded”
hour of the 8-hour rest period.
6. Holidays are Thanksgiving Day, Christmas Eve and Christmas Day, New Year’s Eve and New Year’s
Day, Dr. Martin Luther King Jr. Day, Memorial Day, Juneteenth Day, Independence Day and Labor Day.
Holidays are paid at the premium rate of pay (1.9 x regular rate of pay) for all hours worked.
7. Holidays that fall on Sunday, the following day Monday is considered the holiday and paid holiday pay.
Holidays that fall on Saturday will be recognized on that day and not the preceding Friday.
MEAL & BREAK PERIODS:
1. Stagehands are given one (1) unpaid thirty (30) minute meal break after every five (5) full hours. When a
meal period is missed during the first 8 hours of ST, the hours convert to OT until a break is given. If a
meal period is missed during OT or PT hours, one corresponding hour will be added for each hour missed
at the prevailing rate the missed mealtime occurred.
2. All subsequent meal periods are on the clock and shall be scheduled for no less than three (3) hours and
no more than every five (5) full hours after the completion of the first meal period to avoid a meal penalty
incurrence.
3. After a thirty (30) minute meal break, the minimum callback is two (2) hours.
4. There is one (1) scheduled fifteen-minute paid break in the first half of the shift and one (1) scheduled
fifteen-minute paid break in the second half of the shift.
5. Meal periods are one-half (1/2) hour in length. The first meal period is deducted from work time.
6. Break and meal period times identified are assigned and supervised by the contractor or its designee.
ORDER PLACEMENT, DEPOSITS AND INVOICING:
1. There are three (3) methods of payment.
2. All deposits over $50,000 are required to be paid by bank wire or by Automated Clearing House (ACH).
Wire and ACH Instructions
3. All deposits below $50,000 can also be paid by bank wire, Automated Clearing House (ACH) or Credit
Card (Visa, MasterCard, American Express) using the below link(s):
Ordering Website: Stagehand Ordering
Labor Order Form*: Estimate Sheet - Rates 12-16-24 to 10-31-25
* Upload completed form at end of CC remittance process
Completed Sample: Sample Labor Estimate Sheet 12-16-24 to 10-31-25
4. Final invoices are based on actual hours worked / signed for and correct classifications of stagehand(s).
5. Claims/adjustments will not be considered unless filed by the exhibitor before the show closes.
6. NAIAS Orders:
a. Credit cards are processed in installments for charges incurred prior to the show opening and
through the show move out.
7. All other event Orders:
a. Payment in full (150% of estimated costs) must be placed ten (10) business days prior to
move-in.
b. Any unused monies are refunded in the same fashion as submitted within ten (10) business
days at close of event.
c. All payments made by credit card will be subject to a non-refundable service fee of three and
one-half percent (3.5%) of the total amount charged.
END OF HUNTINGTON PLACE - STAGEHAND TERMS AND CONDITIONS