The Exhibit & Exhibit Hall Guidelines are provided to inform those planning events, their suppliers and exhibitors
of the guidelines and specifications within our exhibit halls. Huntington Place has exclusive vendors for cleaning,
telephone, electrical and catering services. Please review and discuss the information contained within with any
vendors or suppliers assisting you with planning your event. Exhibitors, please be advised this information
pertains only to this facility and that any particular show or event may have additional guidelines and conditions.
Should you have any questions or circumstances not covered within these guidelines, please contact
Huntington Place.
Compliance to these guidelines by show management’s contractors
and exhibitors is the responsibility of show management.
FACILITY SCHEDULING
Huntington Place requires Show Management provide the Event Services Manager with accurate move-
in/move-out times and event schedules sixty (60) days prior to your first move-in day. The intended use of
concourse area, atriums, docks, storage areas, staging areas etc., must be approved in advance by Event
Services. This includes the placement and location of signage and other decorations such as headers, drapery
and kiosks.
All Contractor access is restricted to the times and dates on rental permit. Show contractors should verify
intended floor marking and other work schedules with Show Management and the Huntington Place Event
Services Manager.
Upon publication, no later than 45 days prior to the first move-in day, copies of all instructions to exhibitors,
including Exhibitor's Manuals, must be furnished to the Event Services Manager.
Show Management, Contractors and Exhibitors shall not ship or deliver material to the Building before the first
move-in day. Early shipments will be refused.
PRE-SHOW MEETING
Huntington Place requires Show Management and all contractors to attend a pre-show conference. We strongly
recommend this takes place at least two weeks prior to the first move-in day. Areas covered during this
conference include all event details and resolution of any concerns. Many events also include a post-show
conference.
MAINTAINING ACCESS
Clear visibility and access to fire extinguishers, fire hose cabinets and connections, fire alarm pull stations, fire
alarm strobe lights and all fire and HVAC control equipment must be maintained at all times. Exit signs must
always be visible. Where it is determined the visibility of existing signs is compromised, Show Management will
be required to provide temporary sign(s) equivalent to the sign that is blocked. Access to pedestrian exits must
be maintained clear at all times, the aisles to exits should not be blocked by equipment, concessions or booths.
Access to restrooms, concession stands, janitor and utility closets, wall telephones, etc., must be maintained at
all times.
MEETING ROOM USE
Use of meeting rooms other than for meetings, banquets, receptions, or offices, must receive prior approval
from Huntington Place. Examples of functions that need prior approval include storage rooms, exhibits, etc.
Restrictions on forklifts and motorized carts apply. If approved, floor and walls must be protected. If meeting
room is used for exhibits, the same floor plan approval outlined previously applies (see “Floor Plan Approval”).
CRATE, EXHIBIT and LARGE DEBRIS REMOVAL REQUIREMENTS
Janitorial services provided, as part of rental charges, by the building's exclusive janitorial contractor. This
includes the removal of “normal show refuse” as determined by Huntington Place. Normal refuse does not
include carpet, carpet padding, wood, bricks, boxes of papers, crates, large skids, abandoned exhibits,
or other debris too large or too heavy for removal by normal means or too large for placement in our
packer trucks. Non-normal refuse must be collected and removed from the building by show management or
their designated contractor prior to the completion of move-out. Items not removable by normal means must be
removed by show management at their expense. If dumpsters are needed for such removal, they must be
obtained through the exclusive janitorial contractor at show management’s expense.
For clarification, please consult the janitorial contractor or your Event Services Manager.
Should any materials be left behind and Huntington Place therefore be forced to have the materials removed,
costs plus service fees for such removal will be billed to Show Management.
EXHIBIT HALL AIR CONDITIONING
DURING MOVE-IN / MOVE-OUT and NON-SHOW HOURS
Huntington Place maintains minimal comfortable temperatures during move-in and move-out periods as part of
the basic rental fee. If the logistical requirements of a particular event should demand that temperature be
maintained within a specific range and additional air conditioning or heating is necessary, Huntington Place will
provide such at the rate of $1,000.00 per day (eight hours), per hall. This service is provided with the
understanding show management and service contractors must limit the use of the roll-up doors which connect
to the outdoors. While Huntington Place will make every effort to maintain the desired temperature, there is no
guarantee that it can be accomplished. The same fee schedule would apply when twenty-four (24) hour air
conditioning or heating service is required. Approximate dates of heating/air-conditioning changeover are April
15 and October 15.
MULTI-LEVEL EXHIBITS
Multi-level exhibits require certification by a registered, Michigan-licensed engineer and plans should then be
sent to Event Services Manager and Fire Marshall for review (fees may apply). Size limitation is responsibility of
Show Management, except that highest booth floor must not be more than 18' above hall floor and highest point
of booth not more than 22' above hall floor. Building is not responsible for these exhibits obstructing or being
affected by building air and light systems. Exhibitor must provide a fire extinguisher in the booth and install
electrically hardwired smoke detectors on a 24-hour circuit with battery back up on ceiling of lowest level. See
the Fire Regulations for specific details.
SUSPENDED SIGNS / DISPLAYS
Hanging of banners, signs, drapes, etc., must be arranged through a show contractor. All signs, regardless of
size, should be constructed of lightweight flameproof cardboard, metals, plastics, etc. and hung where and as
approved by Huntington Place Event Services. No signs are to be hung from any electrical fixtures; race ways;
any water, gas, air, fire protection piping, supports or hangers. All electrical and neon signs must conform to
electrical codes required in Huntington Place. Huntington Place graphics, signs or displays may not be blocked
in any manner and cannot be moved. During move-out, all wires, hooks, and hanging materials used to hang
signs must be removed. Should any hanging materials be left behind and Huntington Place therefore be forced
to have the materials removed, costs plus service fees for such removal will be billed to show management.
Events using exhibit halls may hang a show banner outside the entrance to Huntington Place with written
approval of building management. Size allowed will be determined sixty (60) days in advance of event on a
space-available basis.
In exhibit halls these rules apply:
- 0 to 50 lbs. - Items may be hung from miscellaneous steel supporting light grid; must have a minimum of two (2) attachment points; no other location restrictions.
- 51 to 1,000 lbs. - Items must be hung from sway truss members; must have minimum of four (4) attachment points; must have Huntington Place Maintenance Office approval.
- 1,001 to 2,000 lbs. - Items must be hung from main truss members only; must have a minimum of four (4) attachment points; must have Huntington Place Maintenance Office approval.
- NOTE: Over 2,000 lbs. is not permitted.
- In all cases, displays and signs must be safely hung using accepted standard method and by the proper, knowledgeable labor.
- Show management should require insurance be supplied by the exhibitor since the event management is otherwise responsible.
- Show management may further restrict or prohibit hanging of any display or sign.
CARPET TAPE
Use only approved carpet tape. Heat tape and double face tape may not be used on permanent facility
carpeting. Approved tape is:
Shurtape Technologies – Shurtape PC-618 Cloth Tape
Covalence Adhesives – Polyken 100D Multi-Purpse Carpet Tape
Scapa North America – 174 double face cloth tape
Use the lowest adhesive tape possible and one that does not leave residue.
Extra labor needed to remove tape or tape residue after event will be charged to show management.
TRUCK MARSHALING
Limited on-street staging near Huntington Place is possible with advance arrangements.
MOBILE DOCKS
Huntington Place has two Magliner mobile docks available for use by contractors. Each dock is 36' long with 6'
level off and 16,000 lb. capacity. Please order from your Event Services Manager. Rental charge is $100.00
per day, per dock, $500.00 event maximum per dock (no partial days).
MICROPHONES
Wired microphones can be installed in exhibit hall(s) at a charge of $25 per microphone per day.
CONCESSION AREAS
Huntington Place’s exclusive caterer uses portable concession stands to create concession areas in exhibit
halls and the atrium. A food court and several other concession outlets are available in the concourse and are
opened by the caterer on an as-needed basis. At the discretion of the exclusive caterer, a minimum sales
guarantee may be required of Show Management to have retail concession stands operating during your event.
STICKERS / HELIUM BALLOONS
Distribution of stickers is prohibited. Use of helium balloons must be approved by Huntington Place. A fee will
be assessed to show management to retrieve balloons from the ceiling.
DIRT and OTHER LOOSE EXHIBIT MATERIALS
Sand, gravel, dirt, and other loose materials may not be brought into the building without prior approval of
Huntington Place, unless approval is specifically given in rental permit. A deposit of $10,000 is required prior to
move-in and will be applied against any damage or cleaning assessments.
All floor ports in exhibit area AND area of unloading must be covered with heavy plastic and completely secured
on all sides by approved waterproof tape. No materials can be placed within 12" of any electrical, telephone, or
P.A. outlets in/on walls or columns.
Sufficient quantity of workers with equipment must be provided by exclusive janitorial contractor at show's
expense during hours of move-in and move-out of such materials to keep floors clean and prevent spread of
dirt, etc., across floors.
Brick, stone, and other similar materials may not be cut on premises unless vacuum is used to prevent dust and
debris from entering air or remaining on floor. These materials may not be glued or otherwise adhered to
Building floor except with building approved tape.
Exhibitors with lakes, pools, hot tubs, etc., must supply own hoses and show is responsible for having a pump
on hand in case water must be emptied from exhibit in emergency situation. All such exhibits must use liners.
Removal of leftover materials - dirt, rock, bricks, sand, etc.- is the responsibility of show management. This
includes removal in preparation for show opening and at end of event move-out.
Failure to leave the exhibit area in a relatively clean condition, as determined by building management, will
result in such cleaning being completed and billed to the show management. Any damage to Building walls,
pillars, ceilings, floors, or utilities contained therein, from construction, maintenance, or removal of exhibit, is
responsibility of show management.
HUNTINGTON PLACE EQUIPMENT
Huntington Place does not provide any equipment for exhibits in exhibit halls. Huntington Place can provide to
Show Management, at the published fees, chairs, tables and staging in the exhibit hall to be used for meeting
set-ups.
REMOVAL OF PLASTIC SHEETING
a.) Cutting and trimming of plastic sheeting around exhibit structures and components will be done by carpenter
labor. Carpenter labor may also be used to remove the plastic sheeting if the exhibitor and/or the show
contractor so orders. Charges for this labor will also be the responsibility of the exhibitor.
b.) Removal of cut and trimmed sheeting will be done by the janitorial contractor as part of general pre-show
cleanup.
c.) Procedure and schedule for cutting and trimming and plastic removal is to be confirmed between the
janitorial contractor and show management. Charges for any areas not cut and trimmed by carpenters by
removal time are the responsibility of the show contractor. If the janitorial contractor is required to provide labor
to perform this cutting and trimming work, the charges will be billed to the show contractor at the approved
hourly labor rate.
SECURITY
Huntington Place provides perimeter security in the public areas of the building, i.e. hallways, concourses, etc.,
but not in the rented spaces of the building. However, if an event is leaving valuables in the public areas, such
as Huntington Place-approved registration or display areas, then security for those items must be provided by
Show Management. Huntington Place will not be responsible for materials left in public areas. In all exhibit
halls, and overnight in the Grand Riverview Ballroom, you must retain the services of a security contractor. In
meeting rooms, Huntington Place can provide limited access keys for an additional fee. This service must be
ordered from your Event Services Manager at least one (1) week prior to the start of your move-in. Under
certain conditions, Huntington Place may require that you hire private security.
Private Security Firms - When a private guard firm is hired to perform services, the firm hired or its designated
representative shall so notify the Huntington Place Security Unit and obtain specific Security Guidelines
including firearm restrictions. The security firm must be able to contact a representative of show management
at any time, day or night.
All incidents and accidents within the leased space must be reported to Huntington Place Security immediately.
Show security must complete an incident report and forward a copy of the report to Huntington Place
management within eight (8) hours of the occurrence.
Door Security - Exhibit hall doors, except those marked "FIRE EXIT," may be chain-locked when hall is not
occupied. Chains must have protective plastic covering to prevent scarring of door surfaces. When exhibit
halls are occupied all chains must be completely removed from doors and door hardware. These chains and
locks are provided by the private security firm.
Exterior exhibit hall roll up doors and loading dock exit doors shall be closed, except during active move-in and
move-out. Keys to operate freight roll up doors will be given to show management or show security upon the
start of move-in.
During the open hours of Public Shows, ticket takers and doormen must be hired and stationed at entrance, exit,
and emergency doors. Security guards may be used in addition to these persons.
Emergency Procedures - Fire emergency exit doors may not be chain locked. Exhibit hall doors with panic
bars may be "locked" or “panicked up" to prevent unauthorized entry while allowing emergency exit by use of
the panic bars.
In case of fire or personal injury, building security must be notified immediately: Control Room 313-877-8235.
Person giving notice should give nature of the emergency and specific location where fire or Emergency Medical
Services (EMS) units should be sent. If show management has obtained private medical services unit to be
stationed at their event, they must notify Huntington Place Security immediately with necessary information on
any injury occurring on Huntington Place property.
Private medical services provider must complete an incident report and forward a copy of the report to
Huntington Place management within eight (8) hours of the occurrence.
PUBLIC SHOWS
For open to the public, ticketed events, please review the special requirements for ticket sales that are outlined
in the rental permit. If you have questions, please ask your Event Services Manager or our Accounting
Department.
EXHIBITOR APPOINTED CONTRACTORS
Huntington Place requires show management to provide our Event Services Manager a list of exhibitor
appointed contractors working the show and that these “Exhibit and Exhibit Hall Guidelines” be provided to
these contractors.
SHOW MANAGEMENT
It is the responsibility of show management to comply (and ensure that Exhibitors comply) with all requirements
stated herein, and those outlined in the Huntington Place Rules and Conditions and Huntington Place General
Information. Expenses incurred by the facility because of failure to comply with these guidelines will be billed to
show management. Compliance with O.S.H.A. regulations is responsibility of show management and its
contractors.